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ACCOUNTS PAYABLE AUTOMATION
Capture, approve and pay every vendor invoice in one place.
End-to-end AP software for property management, non-profit, hospitality and corporate finance teams. AI reads your bills, your own rules route them, and payments post back to Yardi, AppFolio or QuickBooks.
- Live in under two weeks — no rip-and-replace
- Transaction-only pricing, no per-seat fees
- Audit-ready approval trail on every invoice
SYNCS WITH THE SYSTEMS YOU ALREADY RUN
YYardi
R RentManager
BBuildium
QQuickbooks
All integrations →
THE BENEFITS OF SPARCPAY
Cost savings
Less handling time per invoice, no duplicate payments, no late fees.
Easy to use
Approvers need no training — they tap approve from a phone.
Transaction-only fees
No per-seat licences. You pay on what you actually process.
Seamless integration
Two-way sync with Yardi, AppFolio, QuickBooks and Sage Intacct.
80%
less time spent processing invoices
3 days
average approval turnaround time
$1,000
saved per 100 invoices
HOW IT WORKS
Three steps replace your whole paper AP process
From bill to payment in one system — reconciled back to your accounting software.
Bills arrive and AI reads them
Email it, upload it, or let vendors submit directly. Line items, GL codes and due dates are read automatically — no keying.
Your rules route every approval
Set thresholds by property, cost centre or amount. Approvers sign off from a phone, and every action is timestamped.
One click pays the vendor
Release by EFT, ACH or cheque in one run. Remittance advice goes out automatically, your ledger stays reconciled.
WHO IT’S FOR
Built for teams with a lot of invoices and not a lot of time
Each industry page covers the workflows, integrations and approval structures specific to that sector.
Property management
Code by property, approve by portfolio, sync back to Yardi or AppFolio.
Property AP →
Non-profit
Grant and fund coding with documentation attached to every payment.
Non-profit AP →
Hospitality
High-volume delivery invoices approved by GMs between shifts.
Hospitality AP →
Corporate finance
Encode your approval matrix and close the month days earlier.
Corporate AP →
Accounting firms
Run AP across every client file from a single queue.
Firms & bookkeepers →
Manual AP vs. SparcPay
The same five jobs, before and after. If you only process a handful of invoices a month, a spreadsheet is fine.
TASK
MANUAL / PAPER AP
WITH SPARCPAY
Invoice arrives
Manual / paper APEmailed to one person, printed, put in a folder
With SparcPayCaptured to a shared queue with line items read automatically
Coding
Manual / paper APTyped by hand into the ledger, twice if it’s rejected
With SparcPayCoded from vendor history, editable before approval
Approval
Manual / paper APForwarded, chased, forwarded again while the approver travels
With SparcPayRouted by your rules, approved from a phone in seconds
Payment
Manual / paper APCheque run, signatures, envelopes, mail
With SparcPayEFT, ACH or cheque released in one click with remittance advice sent
Audit request
Manual / paper APSearch email, find the folder, hope the note is legible
With SparcPayFilter, export invoice plus timestamped approval trail
20 minutes, screen-share, no slides.
BOOK A DEMO
Bring us three invoices. We’ll show you them automated.
Twenty minutes with an AP specialist who knows your accounting system. We run three of your real invoices through capture and give you an honest answer on fit.
- A specialist, not an SDR reading a script
- Pricing on the call — no follow-up dance
- Implementation plan emailed afterwards, whatever you decide
AMJ
CAMPBELL“We spend less time on data entry, filing and paper handling while maintaining a secure approval process. We are saving at least 60% in time spent processing payments.” CFO, AMJ Campbell
Request your walkthrough
Five fields. We reply within one business day.
No credit card, no obligation. Details are used only to prepare your walkthrough — see our privacy policy.
GUIDE
What is accounts payable automation?
Accounts payable automation replaces the manual steps between receiving a vendor invoice and paying it — capture, coding, approval routing, payment and audit trail — in one system anyone in finance can look up.
Where manual AP actually costs you
The real cost is waiting, not typing. Invoices sit with travelling approvers, duplicates get paid because nobody sees the first bill, and early-payment discounts lapse.
Month end is where it shows. Someone rebuilds the accrual list from memory, chases three approvers for sign-off, and answers “who approved this?” by searching a mailbox. None of that appears on an invoice, but it sets how long your close takes.
WHERE THE TIME ACTUALLY GOES
Chasing approvals~40%
Coding and data entry~30%
Filing, queries and audit answers~30%
What good AP automation includes
Is it worth it at your volume?
A rough test: monthly invoice count × ten minutes of handling. At 400 invoices that is about 66 hours a month. Below roughly 100, manual is usually fine.
Comparing vendors? Integration depth, pricing model and implementation load are what separate them — our implementation guide covers a typical two-week rollout.
Frequently asked questions
How long does implementation take?
Most teams are live in under two weeks: connect the accounting system, import vendors, configure approvals, run one parallel week.
Which accounting systems does SparcPay integrate with?
Yardi, AppFolio, QuickBooks and Sage Intacct, with a two-way sync so approved invoices post with coding intact. Ask about yours.
How is SparcPay priced?
Per transaction, not per seat — add every approver in the business without the cost changing.
Do our vendors have to sign up for anything?
No. Vendors keep emailing or mailing invoices as they do now, and receive remittance advice automatically.
How secure is our financial data?
Encrypted in transit and at rest, role-based access with segregation of duties, and a permanent audit log.
What happens to our existing paper records?
Start clean from a chosen date, or bulk-import scanned historical invoices so audit covers prior periods.
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Stop chasing invoices. Start Monday.
Twenty minutes with an AP specialist and an honest answer on fit and pricing.